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Executive Assistant in der Schweiz

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Executive Assistant

For our client in Basel we are looking for an Executive Assistant for a 5-month contract.

Job title: Executive Assistant

Duration: 15/10/2018 to 31/03/2019

Location: Basel

Workload: 100%

Job Purpose:

To provide efficient, effective and independent administrative support to the Global Head External Communications and the Head Communications Switzerland & Strategy Development as well as providing support to their respective teams within the Corporate Communications department.

Responsible for the independent delivery of high value administrative services in a fast moving, local and international context.

Major Accountabilities, General Administrative Support:

* Deals with complex administrative and organizational assignments independently.

* Takes care of general administrative tasks, calendar management for the Global Head External Communications, Head Communications Switzerland & Strategy Development, dealing with and replying to correspondence, filing, appointment and deadline coordination specific to the department.

* Agenda preparation and minutes handling for team meetings.

* Handling of project / event administration: Supports the team in general event management logistics while taking on independent logistics management for internal and external meetings / events. Among others, this includes international meetings with company communications professionals as well as external PR Agencies, media and journalists.

* Media Inbox: Supporting and maintaining the media inbox by triaging media inquiries and other requests.

* Team development & training: Assists in scheduling individual and team milestones, such as year-end discussions, objective setting as well as supporting training registration for team members. Also includes organization of candidates. Interviews and on-boarding of new staff including familiarization with systems, setting up hardware and workstations, as well as working place.

* Get acquainted with and maintain Sharepoint sites for the department.

* On and off boarding of team members

* Interaction: Works closely with the assistants of other teams and informs, advises and supports the team and associates from outside the team on processes,

* Budget and PO tracking

* Team travel management & expenses

* Deputizing for other administrative staff.


* Education/Experience: Commercial background: KV of Commercial School (business school).

* Very good administrative and coordination skills/experience. Professional/Senior experience as an Administrative Expert.

* Executive Assistans with PA experience preferred.

* Language skills: Excellent written and spoken English and German. Knowledge of other languages (e.g. French) advantageous Technical.

* Flexible, solution-oriented individual. Enjoys handling a diverse, demanding workload.

For further details please contact:

Anna Undas



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